Outlook doesn’t offer a built-in function to export the signature. If you are getting a new computer or when you want to share your Outlook Signature as a template with your co-worker, you might want to export the Outlook signature. You can now make the changes to your signature, when done simply click Ok.Sometime you need to edit your signature in Outlook, to change your telephone number for example. If you want to set another signature as your default signature, then click on Signatures… and change the default signature for new and reply messages as described earlier. Click Signature in the toolbar and choose another signature from the dropdown menu.Right Click on the signature in the email body and select another signature.When you want to change your email signature in Outlook you have two options: In Outlook you can create multiple signatures, but ofcourse only set one as your default signature. Select your signature to apply it to your email message. Your signatures will appear in the dropdown menu. Simply open a new email and click on Signature in the toolbar.
You can add a signature in Outlook to your messages manually if you didn’t set a default signature. If you have set a default signature (step 8), then you should see the new signature in the body of your new messages. Your new Outlook signature should now be available in your Email Messages. You can create a separate signature for your reply emails for example. Make sure you use a recognizable name so you can easily select the correct signature in your emails later. If you are using the minimal toolbar in Outlook then you can find the Signatures here: